目錄

• New Shipment
  • 1.1 Basic
    • 1.1.1) How to create a new shipment
    • 1.1.2) How to generate documents 
  • 1.2 Accounting
    •     1.2.1) How to create AR/Invoice(s) 
    • 1.2.2) How to convert a draft to normal Invoice/AR
    • 1.2.3) How to create AP/Cost
    • 1.2.4) How to create Debit/Credit Note(s)
  • 1.3 Doc Center
    • 1.3.1) How to maintain documents
    • 1.3.2) Auto-saved generated documents
  • 1.4 Status

New Shipment

1.1 Basic

1.1.1) How to create a new shipment

1. Go to the Navigation bar on the left hand side, select “New Shipment” under “Air Import” section.
   

2. You will see a place to create MAWB. The cells with red asterisk are the compulsory info you must fill in.

Let’s say your client have 2 pallets of goods (100*120*110cm each) and they said the total weight is 1000kg    

1. Select unit as pallets at the “Package” and input 2.

2. Click “Set Dimensions” at the bottom left to calculate volume weight. Click the green plus to add dimensions and input length, width, height accordingly. PCS have to be the same as the Package unit you just input at step 1. GoFreight will calculate the volume weight automatically. Click “Apply” to proceed.

3. Volume weight will have the calculated results shown. Since we haven’t input Gross Weight yet, the chargeable weight field will be 440 kg, same as the Volume Weight.

4. Now input the Gross Weight as 1000 kg. Since the Gross Weight 1000 kg is greater than the Volume Weight 440 kg, the Chargeable Weight will now be 1000 kg.

5. After completing MAWB, remember to “Save” your file. You can always come back and edit.
   
   

6. If this is a Direct master shipment, you can click the checkbox and complete the information.

Always remember to “Save” your file after any modification.

7. Click “Add  HAWB" if this isn't a Direct Master shipment. If you have multiple HAWB under one MAWB, click “Add HAWB” to add more. Remember to “Save” after completing as well.

1.1.2) How to generate documents 

There’s a "Tools” at the upper right corner of the MAWB and HAWB. You can generate most of the documents here.

1.2 Accounting

In Accounting Tab, we also divide into MAWB and HAWB. Usually, for non-direct master and non-coload cases, monetary transactions with the Carriers and oversea agents belong with MAWB, transactions with your clients (Shipper/Consignee) belong with HAWB. You can create Account Receivables, Account Payables, Invoices and Debit/Credit Note here.

  1.2.1) How to create AR/Invoice(s) 

1. Click “ Destination Revenue (Invoice/AR)”.

2. “Bill to” is the must-have information here. You can add charges and fees by clicking the “Green +” , then key in the rest of the info accordingly. At the “Type” column, you can decide whether this charge is Our Sales, Collect for Agent or Sales for Agent. If you’re not sure about some details and don’t want this to be an official Invoice/AR, click “Save as Draft”.

1.2.2) How to convert a draft to normal Invoice/AR

Click “Tools” at the upper right corner, and choose “Convert to Normal”. This draft will become an official Invoice/AR.

1.2.3) How to create AP/Cost

1. Click “ Destination Cost (AP)”.

2. “Vendor” is the must-have information here. The rest is the same as in AR and D/C Note. If you check the box under the “N” column, it means this charge is Non-Profit. When GoFreight calculates your profit, this charge will be excluded.  

1.2.4) How to create Debit/Credit Note(s)

1. Click “Origin Revenue/Cost (D/C Note)”

2. “Agent Name” is the must-have information here.

3. Load and Link from AR/AP : If you have created AR/AP , when you move your mouse over “Load and Link”, it will show how many items there are in AR/AP. Click “Load and Link” to bring those AR/AP to this D/C Note.

4. After that, you can choose to save it as a draft or simply “Save” as an official D/C note.

5. The status of the freight charges you loaded from AR/AP will show “match”. The status of the freight charges you create directly in the D/C note but cannot be found in AR/AP will show “unmatch”. 

6. Once you’ve done creating an AR/AP/DC note, it will bring you back to the accounting entry. Our system will auto-calculate the total amount of all AP/AR/DC and display on the upper part of the MAWB and HAWB section(marked in blue). 

7. We will also auto-calculate the total profit which excludes all the “Non-Profit” charges, showing the actual profit on the lower part of the MAWB and HAWB (marked in red).

What if there are some draft invoices and you don’t want to include them in the total amount? 

You can uncheck “Include Draft Amount” and all draft invoice(s) won’t be counted into the total amount. 

Note: The total profit calculation won’t include any draft invoice(s).

1.3 Doc Center

1.3.1) How to maintain documents

You can drag and drop your files to both MAWB and HAWB sections. Files that were uploaded successfully will be shown on “Document List”. You can choose to “Preview” or “Download” files under the “Actions” column. 

1.3.2) Auto-saved generated documents

Whenever you click “Tools” on MAWB or HAWB to generate documents, select “Download PDF” , “Print PDF” or “Email” on the top of the page, GoFreight will save the file to “Doc Center” automatically. 

1.4 Status

Every update and amendment can be seen at “Change Log”. Click “More Detail” to see what exactly was changed. Each shipment will have an OP and Sales in charge, you can also shift your shipment to different OP /Sales when needed. (Note: Only direct master shipment can assign sales in charge at MB/L entry.)

You can appoint Sales in charge here at HAWB section as well.